APEEEB3

APEEEB3 Enrolment 

The content of this publication is to give step by step instruction on how to pay the yearly APEEE annual (PER FAMILY) membership fee, what to doonce the invitation email has been received and how to apply for services like Transport, Canteen and Extracurricular activities.

Kind request: Due to the preparations of the enrolment process only contact us if you encounter technical difficulties. If you don't know your family id, simply put your child's name or 1, and if you don't know your badge number contact your service or again add 1 and always study the introduction to enrolment and our online step-by-step tutorial videos regarding the enrolment process.

The continuously growing needs of our school have made us look for a better way of organizing the basic structures of all the services APEEE provides to children, parents and office staff and especially the enrolment process.
The proposed solution is an internet based application (enrolment) to be used both by parents and APEEE staff to make the communication between them more direct, easier and faster
Enrolment Schedule
Date Description
June 10 Invitation to register
June 15 APEEE subscription fee paid before
June 16 - 30 at 9 AM Registration process for canteen and transport
June 19 - 27 at 9 AM Registration process for extracurricular activities
July 10 - September 15 Enrolment second phase for all services
Remark: There are a limited number of places for extracurricular activities and in case of (overbooking), the selection for an activity will be done by random draw. You can select more than one activity taking place on the same day and at the same time, but you will be allocated to attend only one of those activities
 
The annual (PER FAMILY) APEEE membership fee for year 2017 - 2018 should be paid first, in order to be able to apply to the APEEE services (Canteen, Extracurricular activities and transport). 
Click here to pay APEEE annual membership fee
Invitation
Remark: The invitation email might go to your spam folder. Kindly check your spam folder regularly and if you find our email there, click it and set it as safe or not spam according to your email service provider
You should avoid using the email of your work as it might spam or even completely block our email and thus make our communication via email Impossible.
Professional email accounts have strict rules and filters on incoming emails and might strip emails from their content or not deliver them at all, so you are encouraged to use your personal email for the e-Enrolment process and communication.
When completing the registration form there will be a number of fields that should be completed with your information
You can now login to your enrolment account and continue the registration process and select services for Canteen, Transport or Extracurricular activities as per your needs.
Once you log in to the e-Enrolment platform you might see a notification message in red about the APEEE annual membership fee.
This fee should be paid in advance before applying for services for the school year 2017 – 2018.
In case you have already paid your subscription fee but still see this notification, kindly contact us at webmaster@apeeeb3.be so that we can check it.
Applying for services
Check the following video to edit your child's Timetable / Weekly program. Timetable. It is mandatory to choose what your child / children will do after midday on Wednesdays and Fridays and after each extracurricular activity.

You will now start applying for our 3 services. Transport, Canteen and extracurricular activities
Enrolment transport registration steps
Start the registration process for Transportation by clicking the register button
  1. If you child is of young age, then we must choose the person that will pick up the child when getting of the bus. This person might be, the father, the mother, or another person whose name and contact phone number (mobile) we need to fill in on the right side
  2. Or you can choose option number 3 to authorize us allow the child to get off the bus unaccompanied.  
If you have not paid your annual fee, then you only have the option to save the current application. The save (and confirm your schedule) will be activated once you pay your fee. Once the fee is paid, you need to come to this form and save your schedule so that it can be reviewed by APEEE staff and be accepted or rejected accordingly.
You also have the option to save the current selected schedule temporarily to review and send it at a later point.
Once your application has been reviewed, you will receive a notification email stating if your application has been completely or partially accepted or rejected.
If at least one of your day option has been rejected, then you need to reconnect to e-Enrolment and choose another option to the rejected day transportation choice.
Enrolment canteen registration steps
The application for canteen is easy and straightforward. You only need to create a schedule and choose the day on which you wish your child to eat at the canteen
If you have not paid your annual fee, then you only have the option to save the current application. The save (and confirm your schedule) will be activated once you pay your fee. Once the fee is paid, you need to come to this form and save your schedule so that it can be reviewed by APEEE staff and be accepted or rejected accordingly.
You also have the option to save the current selected schedule temporarily to review and send it at a later point.
Once your application has been reviewed, you will receive a notification email stating if your application has been completely or partially accepted or rejected.
Enrolment Extracurricular activities registration steps
The extracurricular activities are categorized in 4 different categories which are Culture, Musique, Sport and Autre
Activities may be on a semester basis, therefore split in 2 parts (a) from September 12 to February 3 and (b) from February 6 to June 30
The save (and confirm your application) option will be activated once you have paid your annual membership fee. Once the fee is paid, you need to come back to this form and save your schedule so that it can be reviewed and processed by APEEE.
You also have the option to temporarily save the current selected schedule to review and send at a later point.
Once your application has been reviewed, you will receive a notification email stating if your application has been completely or partially accepted or rejected.
If at least one of your selected applications has been rejected, then you need to reconnect to e-Enrolment and choose another option cover the non-accepted activity.
Check the following video to edit your child's / family's profile to edit your information and contact info.

Account changes
.

It is mandatory to add your child's / childrens' photo for their badge.

The payment for your approved services will be done via our ePayment system at the Finance section of your Enrolment account.

Approved services payment
.

You can pay all your approved services as shown on the following video tutorial.

The enrolment process will start on June 16 according to our current planning. In case anything changes you will be notified in advance.

Kindly check your emails (and your spam folder) regularly, and spend some minutes in order to acquire some familiarity with the process by reading "The introduction to enrolment" pdf HERE and step-by-step videos HERE.

If our emails have arrived to your spam folder, then kindly select our email and set it as not spam.
 
Privacy Policy